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Seven Ways to Be More Security Minded at Work

Businesses are always trying to stay one step ahead of hackers to keep systems and information secure. A lot goes into making sure prying eyes don’t access sensitive information, which gives many employees a false sense of security. After all, isn’t it the company’s job to worry about cybersecurity?

Businesses absolutely have a huge role to play in keeping everything safe and secure, but employees do too. One simple action by an employee can be disastrous, no matter how hard the IT department works to keep an eye on cybersecurity.

Regardless of how seriously your job takes cybersecurity, there are things you should do to stay security minded at work so you don’t find yourself part of the problem.

Only Use Approved Devices for Work

Whether you work in the office, you work at home, or you work on the go, you probably use multiple devices to access information and work on projects. That can be a good thing because it means you can plink away at emails on the subway or jot down ideas on a tablet while you sit on the couch, but it can also cause problems.

Identity governance and administration has come a long way towards mitigating risks and streamlining analysis and reporting, among many other things that make life easier for administrators, IT departments, and supervisors, but it only works when you use devices that are protected.

If you use unauthorized devices to access important information, hackers will find it easier to access the system and steal important information. Make sure every device you use for work is protected with software and programs that are supported by your office.

Follow Password Protocols

Have certain requirements you’re supposed to follow when creating passwords? Are you supposed to change passwords every so often? Have access to a password manager? Make sure you follow the rules when it comes to password creation and storage!

It’s easy to let good password hygiene slip, but it really is one of the easiest ways to keep hackers at bay. Even if it’s annoying to come up with a unique password for the hundredth time or you really don’t want to have to try to learn how to use a password manager, do it anyway.

Never Share Information

Part of good password hygiene is never sharing your passwords. That includes coworkers, even if they need access to information they normally don’t have access to in order to complete a project. Refer them to a manager who can provide them with access so you aren’t on the hook if something goes wrong.

There are other ways you should protect yourself when you’re using the internet. Personally, it means never sharing information like your:

  • Address
  • Birth date
  • Family members’ names
  • Credit status
  • And more

It also means refraining from sharing information with your coworkers or divulging information about the company you work for to third parties. That includes passwords, but it also includes pin numbers, sensitive information, documents they don’t have clearance to view, and even changes in the office when it’s not your place to share.

Know a Phishing Scam When You See One

A simple email mistake could spell disaster, which is why it’s so important to know a phishing scam when you see one.

Does the email address match the company or organization it’s supposed to be from? Do they address you by name in the email, or just use your email address? Knowing how to look for clues like these will help keep you safe.

It’s even better if you avoid clicking on links in emails. Instead, go directly to the website the email is supposed to be from by typing the address in the search bar. That way you never have to worry about accidentally providing your login details to a hacker.

Brush Up on Your Cybersecurity Knowledge

Just because you don’t work in IT doesn’t mean you shouldn’t brush up on your cybersecurity knowledge! Knowing what others have to go through who do have to deal with cybersecurity on a daily basis is a great way to encourage yourself to stay vigilant.

For example, you should know what a VPN is, you should understand the importance of securing routers, and you should know what it means to encrypt data. Not only will it help you be more secure while you’re at work, it also means you will sound at least partially informed when you do have to talk to someone from the IT department.

Backup Your Data

There are probably things your job does to backup data, but that doesn’t mean they are backing up your personal data. It’s a good idea to do your own backups too. Chances are, there is information, images, and other data you may have saved to your personal devices or external hard drives that haven’t yet been uploaded to company systems, but it would still be devastating to lose.

Don’t Be Afraid to Speak Up

When you start taking cybersecurity seriously, you’ll probably start to notice people who aren’t, and you might notice systems that aren’t up to par. Although it’s easier to keep your head down and mind your own business, it’s better to speak up.

Don’t be afraid to report that others are sharing their passwords or tell a supervisor you’re concerned about the amount of phishing emails you get in your inbox every day. If you’re worried about how you’ll look in the office, consider submitting the information anonymously. It could mean the difference between losing work due to a cyberattack or everyone keeping their jobs.

It’s your workplace’s duty to take cybersecurity seriously, but that doesn’t mean they can prevent any and all attacks. Even the best software and IT professionals can’t help if workers don’t take cybersecurity seriously as well! Do yourself and the company you work for a favor. Do what you can to keep your information and data secure on your end and they’ll have a much easier time on their end.

Author bio: I’m Jaylin: Guest post service planner of Leelija and full time blogger. Favourite things include my camera, traveling,caring my fitness, food and my fashion. Email id: [email protected]

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